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 As our communities continue to grow, land ownership changes and land development are occurring at an increasing rate. This growth is directly reflected in the increasing number of deeds and other land record documents being filed in Clerk of the Courts, Register of Deeds, and Recorder of Deeds offices. Clerks, Registrars and Recorders face the challenge of recording and maintaining a growing number of documents, often without a similar increase in human and financial resources, while still providing high levels of service to private citizens and commercial firms alike. In these situations, the only way to keep up with the growing workload is to streamline the workflow process and incorporate the best available automation technology to increase productivity.
At the same time, public users and businesses are demanding better and faster services when accessing recorded data. With the introduction of computerized and automated recording new possibilities arise, such as web submission of certain types of documents, which in turn reduces time spent on recordation. Land Titles Office (LTO) by International Land Systems (ILS), Inc. is market leading solution available for streamlining and automating the land records management process. LTO enables Clerks, Registrars, and Recorders to do their job more efficiently and effectively on a day-to-day basis. Our solution is a complete, turnkey system that manages all aspects of the land records management process, from cashiering to indexing, scanning, microfilm archiving and public access to recorded information in the office or over the Internet. The key features of Land Titles Office includes: - Creating and using electronic land record cover sheets
- Batch scanning for large document volumes
- Generating and reading 2-D bar codes on cover sheets to speed-up document indexing
- Supporting indexing and searching by using parcel identification numbers (PINs)
- Providing Windows-based and role-based security access control
- Convenient reports on staff activities and database content
- Providing on-site public electronic index and images access
- Supporting remote access via the Internet to public data
- Providing document scanning, storage, and access
- Storing and reading images in DjVu format
- Integrating record indexing and imaging with GIS
- Supporting electronic filing of documents through the web
The LTO system is comprised of core client and server software for document indexing, scanning and public access. The primary functional components of the core system allow office staff to record documents for search, display and printing by other government offices, businesses, and the public. The following modules form the core of the LTO software:
LTO Indexing:
provides computer forms for the manual (typing) or automatic (barcoding and e-filing) input of document index data. Index fields, field locations, and field format can be easily customized to meet local requirements. A number generator module imprints instrument numbers and other specified information on each document.
LTO Scanning:
is used for document imaging and supports a wide range of scanner models using ISIS and TWAIN driver interfaces. Full featured scanning controls are provided, including: auto de-skew (single and multi page), auto de-speckle, auto "dead" page recognition, rotate, crop, mirror, repaginate, delete, insert from disk, print, zoom in/out/pan, versioning, and others. Documents are scanned into the LTO system immediately following recordation thereby eliminating the need for copying and mail-back.
LTO Batch Scanning:
for scanning documents in large batches. Batch Scan uses barcoded separator pages for processing individual documents and automatically associating them with index information via instrument number or another specialized key field.
LTO Verification:
supports the critical step of reviewing and checking index data, scanned pages, and the database link between them for accuracy before committing documents to the database for public use.
LTO Administration:
allows the system manager to set up user accounts, passwords for security, assign duties to different staff and groups of staff (roles). The system's data dictionary, security log transactions, system parameters, and administrative functions can be accessed and changed here, allowing administrators to set up their own new document types and index requirements.
LTO Reporting:
flexible reporting for daily deeds, daily transfers, state mandated reports, and the ability to use ad hoc query tools for custom reporting based on Quick Reports and Active Reports.
LTO Public Access:
permits read-only access to recorded information. This web-based application allows other government offices, land information businesses, and the general public to search, display, and print scanned documents and index information. Custom parcel maps and land record reports can also be created and printed.
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